Collections and remittance
Partial, grouped or foreign-currency payments, client credit balances and remittance batches per carrier and currency.
orbit erp
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Insurance ERP · System of record
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In development
Policies, installments and commissions. In the same case file.
Policies live in one system, installments in a spreadsheet and commissions in another, and every month-end someone reconciles by hand. orbit erp brings an intermediary's or an insurer's operation into a single core, with the rules for premiums, endorsements, collections and commissions built into the system.
orbit erp
erp · insurance
01 · Context
Month-end is reconciled by hand.
An insurance intermediary runs policies on a legacy system and everything else on spreadsheets. The tax on each installment doesn't match the carrier's policy schedule, an endorsement changes the premium but not the pending installments, a partial payment doesn't accrue the right commission, and remittances to each carrier are built by copying reference numbers. The same person shows up three times: as client, as agent and as beneficiary. Every close ends in a manual reconciliation nobody can audit.
02 · What it is
orbit erp in one sentence
A multitenant insurance ERP where contacts, policies, endorsements, work orders, collections, claims, commissions and sales share one rules core, delivered either as another tenant on the shared deployment or as a dedicated deployment on the client's own infrastructure, from the same onboarding manifest.
03 · How it works
Four steps. No magic.
From accepted quote to settled commission, without leaving the case file.
01
Quote and convert
Options from several carriers are compared side by side and the chosen one becomes an application, with the sales opportunity marked as won.
02
Issue
Once the carrier's policy number is recorded, the policy goes live, its installments are generated with tax rounded per installment, and the prospect becomes a client.
03
Collect and accrue
Each payment, partial or in another currency at that day's exchange rate, settles the installment and accrues the commission in proportion to what was collected.
04
Follow through
Endorsements, renewals, claims with review alerts, carrier remittances and statements per counterparty, all on the same document.
How it works · orbit erp live
What it does not promise
orbit erp is the system of record: it enforces the rules but does not run the book on its own. It does not stamp CFDI e-invoices, does not cover anti-money-laundering, reinsurance or tax withholding on commissions, does not rate online with carriers and does not fetch exchange rates automatically. The surcharges and percentages in its template are starting references to be adjusted with each client's real data. Today it runs with demo organizations and no clients operating.
04 · What it does
Where it goes to work.
The parts of an insurance operation that live in separate files today.
Commissions and fees
Agreements by person, agent code, carrier or line, accrual at issue or at collection, chargebacks on cancellation and statements.
Endorsements and renewals
Increase, decrease, non-financial, cancellation and reinstatement, with installments aligned to the policy calendar.
Claims
Requirements by claim type, itemized claims and alerts such as loss at policy inception or with overdue installments.
Contacts without duplicates
Each person exists once, with their roles as client, agent, vendor or beneficiary, and can be merged if duplicated.
Integration with other systems
REST API per tenant with its own keys and signed webhooks, under the same rules as the interface.
05 · Benefits
What changes when you have it.
What changes when the rules live in the system and not in the team's memory.
Request demo1
Every installment balances on its own
Premiums are calculated in whole cents and any rounding difference against the policy schedule stays visible, never hidden.
2
The carrier's figures prevail
The policy-schedule total is captured and the adjustment is logged with a reason in the audit trail.
3
The commission ledger only grows
A reversal is a mirror entry, and every accrual has a source key that prevents duplicates.
4
Sensitive data behind permissions
Health, card and bank data are visible only to those with permission, and never leave through the API or webhooks.
5
One manifest, one ERP
The same onboarding file creates an isolated tenant or a dedicated deployment with its own database.
06 · Before and after
What changes, side by side.
The same operation, before and after orbit erp.
Before / Without orbit erp
Today's day-to-day
- ✕ Policies in one system, installments in a spreadsheet
- ✕ The endorsement changes the premium but not the installments
- ✕ Commissions are calculated at month-end
- ✕ The same person is entered three times
- ✕ Month-end is reconciled by hand
After / With orbit erp
With the operation in one core
- ✓ Policy, installments and payments on the same document
- ✓ The endorsement reschedules pending installments
- ✓ Commissions accrue with every payment
- ✓ One person, one contact, with all their roles
- ✓ Every movement leaves a trace in the audit log
07 · Industries
Where it applies today.
One platform with two editions; each organization also chooses which modules to turn on.
01 / Intermediaries
Agents, agencies and brokers
Books across several carriers: they collect commissions, remit premiums and follow up on claims with the carrier.
02 / Insurers
The company that issues its own policies
It pays commissions to its agents, keeps reserves through movements and authorizes claim payments with an adjudication.
08 · Contact
Let's see it with your operation.
In 30 minutes we'll tell you whether orbit erp fits your process, what it integrates with and what it doesn't, and what a pilot looks like. If it doesn't fit, we'll tell you that too.
Run the discovery with rocky